Hubspot (Calendar)

How to integrate with Hubspot calendars.

Data flows

When your Hubspot integration is connected, Spara books meetings directly through Hubspot's scheduling API and presents a native, Spara-styled booking experience to your leads. Spara pre-fills every field it already knows about the lead — including any custom required questions on your meeting link — and the lead confirms the rest.

Spara can prepopulate...	Spara can read from submitted calendar...	Integration Notes
Email First name Last name Custom required fields (e.g. company name), when Spara knows the answer	Email First name Last name Meeting time and duration	Spara reads the booking details after a meeting has been scheduled and records them on the lead's conversation.

Implementation

How Spara's AI uses your Hubspot calendar must be configured by Spara internally. Please contact your customer service representative to get started.

Spara requires a Hubspot calendar URL, for example:

https://meetings-na2.hubspot.com/<name>

When a lead is offered a meeting, Spara matches the calendar URL against the meeting links in your connected Hubspot portal and renders its native booking UI — available times, meeting length options, and the link's required questions — styled to match your brand.

iFrame fallback

The lead sees Hubspot's standard embedded scheduler (an iFrame) instead of the native experience when:

• Your Hubspot integration is not connected, or was connected without the meeting scheduler permission
• The calendar URL doesn't match a meeting link in your connected Hubspot portal
• The meeting link requires a legal-consent checkbox
• Hubspot can't be reached at the moment the calendar is shown

All Hubspot UX can be used by your lead in the iFrame format, so booking always works either way.